Comprehensive management of Communities of Owners and tourist properties

Professional, legally compliant and transparent management

At BG Abogados & Consultores we assume the comprehensive management of Communities of Owners, real estate complexes and tourist properties, combining administration, legal advice and technical coordination in a single service.

Our model gives the Community access to a multidisciplinary team without incurring the risks, costs and dependency associated with directly employing staff for these functions, including staff cover, sickness absence, tax obligations and leave entitlements.

Advantages

Management designed to give you peace of mind

Three month trial period

We offer an initial three-month trial period so that the Community can directly verify the quality and suitability of the service.

Professional indemnity

Our service is backed by professional indemnity insurance of €600,000, providingthe Community with an additional safeguard.

Management without hidden costs

The proposal includes the time, travel and procedures necessary for the correct functioning of the complex, in accordance with the previously established conditions.

International service

We serve owners in Spanish, English, French, Italian, Czech and German. For other languages we have a network of trusted professional collaborators.

Flexible and personalised service

We adjust our proposal to the characteristics of the property, the number of owners, the existing services and the particular needs of each Community.

Administrative services

Budget planning, accounting, maintenance, insurance, works, communications and document control.

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Employment and tax services

Employee management, staffing costs, taxation, occupational health and safety, and data protection.

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Legal services

General meetings of owners, Horizontal Property Law, arrears, disputes, court proceedings and representation before public authorities.

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Administrative services

We coordinate the economic, technical and documentary management of the Community to facilitate its daily functioning and offer governing bodies clear and updated information.

Budget planning and control

We prepare the annual budget of income and expenses of the Community and periodically monitor its execution. Control reports make it possible to identify deviations, anticipate needs and adopt corrective measures before they affect the operation or financial stability of the complex.

Contabilidad especializada

We oversee collection of ordinary and extraordinary service charges and the making of ordinary and exceptional payments. Management is carried out on the income-and-expenditure basis applicable to Communities of Owners, while giving the governing bodies access to and oversight of the Community’s accounts.

Mantenimiento y seguridad

We control mandatory inspections of common elements, including elevators, fire extinguishers, electrical installations and other equipment subject to periodic maintenance. We also manage complaints related to deficiencies in services, facilities or products contracted by the Community.

Technical programme and periodic visits

We prepare an annual action plan based on the needs of the property and preventive maintenance criteria. We carry out periodic visits to directly check the status of the facilities, detect incidents and supervise the correct execution of the contracted services.

Obras, reparaciones y proveedores

We coordinate the request and comparison of budgets for works and repairs, assessing the relationship between quality, price and guarantees offered. We check suppliers’ references and supervise the administrative and fiscal aspects linked to their hiring.

Community insurance

We review the insured sums, risks and cover under the policy to ensure that they remain appropriate to the property’s current characteristics. We also handle the notification, processing and follow-up of insurance claims through to resolution.

Transparent financial reporting

We present the financial statement monthly to the Governing Board or to the people designated by the Community. We also prepare the requested periodic reports and an annual settlement with collections, payments, balances, unpaid bills and proposals for improvement.

Communications with property owners

We handle the distribution of meeting notices, minutes, correspondence, reports and all other necessary communications. Wherever possible, we use digital channels to expedite notifications, improve access to information and reduce costs.

Archivo y custodia documental

We organize and safeguard the documentation from previous years, the minute book, contracts and other community documents, in accordance with the decisions of the Community and whoever performs the secretariat functions.

Employment and tax services

Through our professional structure and a network of trusted collaborators, we coordinate the necessary services when the Community has its own employees or requires specialised assistance.

Employment management and advice

We prepare monthly payroll and social security contributions, as well as employment contracts, registrations, deregistrations and final settlements. We also coordinate salary payments, file the relevant tax forms and process available employment grants.

Personnel cost consultancy

We carry out comparative studies between direct hiring, outsourcing through service companies and hiring through temporary employment companies. The goal is to find a solution that maintains the quality of service and optimises the Community’s budget.

Tax management and taxation

We manage the withholding taxes and other taxes relating to employees, suppliers and professionals. We also coordinate the filing of IGIC returns and other applicable taxes, including any relevant refund claims.

Risk prevention and occupational safety

We inform and advise the Community on the applicable obligations regarding safety and health at work. When necessary, we coordinate the development and implementation of occupational risk prevention plans.

Regulatory compliance and data protection

We analyse the Community’s processing of personal data and prepare the documentation required for compliance with the General Data Protection Regulation and applicable Spanish legislation. We also advise on security measures and obligations relating to owners, employees, suppliers and video-surveillance systems.

Legal services

As a specialist law firm, we provide legal direction to the Community and ensure that its resolutions, actions and procedures comply with applicable law.

Juntas y asambleas generales

We prepare notices, facilitate meetings and draft the minutes of ordinary and extraordinary general meetings. We also coordinate the implementation of resolutions and keep the president and Governing Board informed of outstanding actions.

Asesoramiento legal especializado

We provide comprehensive advice on Horizontal Property Law, construction defects, the interpretation and challenge of resolutions, and disputes between owners. The service may include attendance at meetings by a specialist multilingual lawyer and the preparation of any necessary legal reports or opinions.

Arrears management

We handle the out-of-court recovery of outstanding service charges and provide legal representation in payment-order proceedings and subsequent enforcement. We also prepare and submit any Appropriate Methods of Dispute Resolution (MASC) required before court proceedings may be commenced.

Representation before public authorities

We draft, present and monitor documents, claims, requests and appeals before public administrations. We also provide assistance in the processing of subsidies and aid applicable to the property or actions planned by the Community.

Otros procedimientos judiciales

For litigation other than late payment claims, we pre-submit a detailed fee proposal for community approval. When a favourable resolution is obtained with an order for costs, the corresponding amounts will be managed in accordance with the agreed conditions and the applicable regulations.